Orders, warehouse, and receivables for every Wholesale distributor
ERPS X gives distributors Sale Quotations, Sale Orders, and Invoicing per customer; a warehouse with replenishment, valuation, and Gate Pass; vendor purchasing; a fleet register; and double-entry Accounting — with POS for the cash-and-carry counter.
How ERPS X works for Wholesale
Wholesale is volume, credit, and a warehouse that has to be right. ERPS X runs all three inside one company workspace on your own .erpsx.com domain. Trade customers live in Customers; a price request is a Sale Quotation, a confirmed order is a Sale Order, and the bill goes out from Invoicing. Payments received post to Accounting, so receivables per customer are visible in the ledger.
The Inventory department runs the warehouse: Products for every SKU, Purchase and Vendors for supplier orders, Replenishment for lines running low, Inventory Adjustment for counts and damages, Inventory Valuation for what the racks are worth, Logistics for dispatches, and Gate Pass so no load leaves without a document. Fleet registers the delivery vans; Employees and Payroll pay the pickers and drivers.
A cash-and-carry counter runs on POS against the same product master. Cashiers sell, take returns, and collect customer or vendor payments, and POS Sales, Returns, Payments, Purchase, and Expenses journals post to the same Accounting. A distributor with several depots or trading companies runs each as its own company under one login.
FMCG distributors
High-volume Sale Orders, replenishment on fast lines, vans in Fleet.
Building material wholesalers
Quotations to invoices for contractors; Gate Pass on every load out.
Electronics & mobile distributors
Brand-wise products, vendor purchases, and customer invoicing.
Cash & carry warehouses
POS at the counter with Admin, Manager, and Cashier roles; journals to Accounting.
Importers & trading houses
A company per trading entity with its own books; one login for the group.
Pharma & medical distributors
Vendor purchases, Inventory Adjustment for write-offs, and invoicing per pharmacy.
One workspace, the products your operation needs
Every company on ERPS X gets its own domain and databases. Activate the products below on your plan; they share the same customers, items, and accounts.
The warehouse and sales office
Sale Quotations, Sale Orders, Invoicing, Customers, Products, Purchase, Vendors, Replenishment, Valuation, Gate Pass, Logistics, Fleet, HR, and Accounting.
The cash-and-carry counter
Trade sales, returns, and customer or vendor payments over the counter. Journals post to the same Accounting.
What slows Wholesale businesses down
Orders taken on the phone, keyed twice
The rep writes it down, the office types it, and the warehouse reads a third copy.
Receivables nobody can total
Who owes what is rebuilt from invoices and bank statements at month end.
Stock leaves without a document
Loads go out on a shout across the yard and the count is wrong by Friday.
Fast lines run out, slow lines pile up
No reorder signal means the best seller is out while capital sits in dead stock.
Quotes and invoices drift apart
The price quoted, the order agreed, and the invoice sent are three unrelated documents.
Second depot, second system
A new warehouse means another install and another set of books to reconcile.
Features built for Wholesale
Quote → Order → Invoice
Sale Quotations become Sale Orders and then invoices in Invoicing without retyping.
Receivables in the ledger
Invoices and payments post to Accounting, so each customer's balance is in the books, not a spreadsheet.
Gate Pass at the dock
Document every load leaving the warehouse before the truck moves; Logistics records the dispatch.
Replenishment and Valuation
Reorder signals on fast lines and a value for the racks at any date.
POS for the counter
Cash-and-carry sales, returns, and payments post journals to the same Accounting.
A company per depot
Each warehouse on its own workspace and domain; head office reads them from one login.
A day in Wholesale on ERPS X
How work moves through your company — from the first customer interaction to closed books.
Load the catalogue
Add products with categories and brands; suppliers in Vendors; trade customers in Customers.
Buy in bulk
Record supplier purchases in Purchase; cost posts to stock and payables in Accounting.
Quote and confirm
Reps issue Sale Quotations; confirmed orders become Sale Orders for the warehouse to pick.
Dispatch and invoice
Gate Pass covers the load, Logistics records the dispatch, and Invoicing bills the customer.
Collect and reorder
Payments post to receivables, Replenishment flags low lines, and the owner reads the P&L.
The ERPS X applications behind Wholesale
Open any application to see exactly what it does. All of them live inside the same company workspace.
What Wholesale teams gain
Order, rack, and ledger agree
One product record, one sale order, one journal — no reconciliation between tools.
Receivables you can read
Customer balances live in Accounting, not a month-end spreadsheet.
Nothing leaves unrecorded
Gate Pass gives every load a document before it moves.
Fewer stock-outs on fast lines
Replenishment sees the shortfall before the customer does.
Grow depot by depot
A company per warehouse, each on its own domain, one login for head office.
Nothing to install
Cloud workspace on your own subdomain; open it from any depot.
ERPS X for Wholesale — common questions
How do we track what each customer owes?
Does ERPS X have tiered or customer-specific pricing?
How do we control stock leaving the warehouse?
What can a counter cashier see?
Can each depot have its own books?
depot.erpsx.com workspace and databases with its own Accounting. Switch between them from one login.Put your distribution business on ERPS X
Start a 14-day trial, load your SKUs, and confirm your first sale order in a workspace that keeps the warehouse and the books in step.