Nothing crosses the gate without a numbered, signed record
Numbered gate passes with status, vehicle, driver, loading and security officers, vendor and document references, returnable or non-returnable item type, and itemized lines with lot numbers and weight. Built for sites where security signs off every load.
Built for
- Security teams — Check the vehicle, driver, and items against a numbered, approved pass before opening the gate.
- Store & warehouse staff — Raise passes for outgoing goods with the document, DC, or production order reference.
- Plant & operations managers — Approve passes and see what is out on returnable terms.
- Audit & finance — Match bills, delivery challans, and vendor references to physical movements.
What Gate Pass does inside ERPS X
Gate Pass is the control document for material entering or leaving your premises. Each pass carries a Gate Pass No., Gate Pass Date, GP Status, Gate Pass Type, and what the pass is for, together with the Vehicle No., Driver, CNIC, Container No., and Destination.
The paperwork side is covered by reference fields: Bill No., Document No., DC No., Production Order No., Vendor and Vendor Reference, Ref GP No. for linked passes, and Behalf On. People are named too: the Loading Officer, Security Officer, and Received By, plus free-text remarks.
Item lines record product, label, quantity, unit of measure, price, description, Weight, and Lot No. The Item Type — Returnable Items, Non Returnable Items, or Store Sales — tells security whether the goods are expected back. Status moves from Inprocess through Inspection to Approved and Complete, or Incomplete when something is outstanding.
Security teams
Check the vehicle, driver, and items against a numbered, approved pass before opening the gate.
Store & warehouse staff
Raise passes for outgoing goods with the document, DC, or production order reference.
Plant & operations managers
Approve passes and see what is out on returnable terms.
Audit & finance
Match bills, delivery challans, and vendor references to physical movements.
Everything Gate Pass gives your team
Each feature below is part of the application as it ships in your ERPS X workspace — no add-ons, no separate licences.
Numbered passes with status
Each pass has a GP number, date, and a status of Inprocess, Inspection, Approved, Complete, or Incomplete.
Vehicle, driver, CNIC, container
Record who is driving, which vehicle and container, the destination, and the driver's identity number.
Document references
Bill No., Document No., DC No., Production Order No., Vendor, Vendor Reference, and Ref GP No. link the pass to its paperwork.
Named officers
Loading Officer, Security Officer, Received By, and Behalf On put a name to each step.
Returnable vs non-returnable
Item type flags whether goods are expected back, sold from store, or leaving for good.
Itemized lines
Product, label, quantity, UOM, price, description, weight, and lot number for every item on the pass.
A closer look at Gate Pass
The screens, records, and controls you will actually work with day to day.
Pass header
- Gate Pass No., Date, Type, and GP Status
- Gate Pass For and description
- Vehicle No., Driver, CNIC, Container No.
- Destination and Remarks
- Ref GP No. to link related passes
References & people
- Bill No., Document No., DC No.
- Production Order No.
- Vendor and Vendor Reference
- Loading Officer and Security Officer
- Received By and Behalf On
Items
- Item Type: Returnable / Non Returnable / Store Sales
- Product, Label, Quantity, UOM
- Price and Product Description
- Weight and Lot No. per line
- Create, edit, and list passes with department access control
The Gate Pass workflow
From first setup to daily use — the path your team follows inside the application.
Raise the pass
Create a new gate pass with number, date, type, purpose, and the document it relates to.
Add vehicle and items
Enter vehicle, driver, CNIC, container, and the item lines with quantity, weight, and lot.
Inspect and approve
Move the status to Inspection, then Approved once the load is checked.
Sign at the gate
Loading and security officers are recorded; the vehicle is released.
Complete or follow up
Mark Complete when done. Returnable items stay visible until they come back; Incomplete flags anything outstanding.
Where teams use Gate Pass every day
Factory sending goods to a job-work vendor
Returnable item type, vendor reference, and production order number on one pass.
Inbound delivery from a supplier
Match the vendor, bill number, and DC number to the vehicle at the gate before receiving.
Store sales leaving the site
Use the Store Sales item type for goods sold and collected by the customer.
Equipment out for repair
Returnable pass with the asset listed, so it is expected back and tracked.
Construction materials to site
Destination, driver, and itemized weights recorded for each truck.
Audit query on a shipment
Pull the pass by number and see the officers, references, and lines behind it.
What changes when Gate Pass runs on ERPS X
Outcomes you can expect once the application is live for your company.
Gate control on record
Every movement has a numbered pass with an approver and a security officer.
Paperwork tied to the load
Bill, DC, document, and production order numbers sit on the same record as the vehicle.
Returnables tracked
Item type marks what should come back, so nothing is quietly forgotten.
Named accountability
Loading officer, security officer, and receiver are recorded by name.
Connected to purchasing and logistics
Vendor and document references match records in Purchase and Logistics.
Controlled access
The Gate Pass application is granted per department; edit rights are separate from view.
Works with the rest of your ERPS X workspace
Gate Pass shares one database with every other application in your company workspace. No connectors, no exports — the same record everywhere.
Popular with
Gate Pass — common questions
What statuses can a gate pass have?
What are the item types?
Which references can I record?
Who is named on the pass?
Does a gate pass move stock?
Put a number and a name on every load
Start a 14-day trial, activate ERPS for your company, and issue your first gate pass from the Inventory menu.