One employee record that HR, Payroll, and Expenses all share
Profiles, contracts, working schedules, and daily attendance for every person in the company — kept in the same workspace that runs their payslips, time off, expenses, and fleet assignments.
Built for
- HR managers — Keep every profile, contract, and schedule current in one place per company.
- Owners & directors — See headcount, new joiners, and departures by department without asking HR for a sheet.
- Department managers — Look up who reports to you, their contract status, and who is in today.
- Payroll & finance staff — Work from the same contract wage and bank details that HR maintains.
What Employee Management does inside ERPS X
Employee Management is the master file of the Human Resources department in ERPS X ERPS. Every employee gets a code and a profile that holds job details (department, manager, job position, work location, working hours), personal details (identification, passport, date and place of birth, marital status, emergency contact), education, skills, and bank account information for salary payment.
Contracts sit on top of the profile. Each contract records the type (Permanent or Temporary), start and end dates, wage and wage type, working schedule, salary structure type, and the HR person responsible, and moves through New → Running → Expired / Cancelled. Payroll reads the running contract to compute the payslip.
Attendance is recorded as daily in and out times against the employee, and Working Times define the schedule (days, morning/afternoon periods, lunch, overtime). Those two feed the working-days calculation in Payroll and the attendance summary reports, so HR does not keep a second register anywhere else.
HR managers
Keep every profile, contract, and schedule current in one place per company.
Owners & directors
See headcount, new joiners, and departures by department without asking HR for a sheet.
Department managers
Look up who reports to you, their contract status, and who is in today.
Payroll & finance staff
Work from the same contract wage and bank details that HR maintains.
Everything Employee Management gives your team
Each feature below is part of the application as it ships in your ERPS X workspace — no add-ons, no separate licences.
Employee profiles
Employee code, name, department, manager, job position, employee type, joining date, work address, phone, mobile, time zone, and related login user.
Personal & legal details
Identification number, passport, nationality, country and place of birth, marital status, children, language, and emergency contact.
Contracts
Contract number, Permanent or Temporary, start and end dates, wage and wage type, working schedule, salary structure type, HR responsible, and notes.
Working times
Define schedules by weekday and period (morning, afternoon, lunch, overtime) and assign them to contracts.
Attendance in / out
Record daily check-in and check-out per employee; view who is currently working and full attendance summaries.
Bank & education
Bank name, account holder, and account number for payroll, plus certificate level, field of study, school, and skills.
A closer look at Employee Management
The screens, records, and controls you will actually work with day to day.
Employee record
- Add, edit, and list employees per company
- Department, manager, and job position assignment
- Employee type: Trainee, Beginner, Intermediate, Professional, Master
- Expense and timesheet flags on the profile
- Employee marked as former employee on departure
Contracts & schedules
- Contract status: New, Running, Expired, Cancelled
- Wage, wage type, monthly and yearly cost on the contract
- Working schedule and salary structure type per contract
- Contract expiry check against end date
- Working times with day-by-day periods
Attendance & reports
- Daily attendance in / out with date and time
- Currently working employees view
- Complete summary report: working days, presents, absents, total and average hours
- Contracts analysis: total, new, departed, wages by department
- Employee list filtered by department
The Employee Management workflow
From first setup to daily use — the path your team follows inside the application.
Create departments
Set up departments and their managers so every employee has a place in the structure.
Add the employee
Enter job, personal, education, and bank details. Assign a department, manager, and job position.
Issue a contract
Record type, dates, wage, schedule, and salary structure type. Mark it Running when it starts.
Record attendance
Log daily in and out; the running contract and attendance feed payslips and reports.
Review and update
Renew or expire contracts, change departments, and run HR reports at period end.
Where teams use Employee Management every day
Growing company standardizing HR
Replace scattered spreadsheets with one employee master that Payroll and Expenses already read.
Plant with shift workers
Define working times per shift and record in / out so payroll sees actual present days.
Retailer with several branches
Keep one company workspace per legal entity, each with its own employee register.
Contract-heavy workforce
Track Temporary contracts to their end dates and see expiries before they lapse.
New joiner onboarding
Create the profile, attach a contract, and the person appears in Payroll and Time Off the same day.
Board reporting
Pull headcount, new hires, departures, and wage totals per department from Contracts Analysis.
What changes when Employee Management runs on ERPS X
Outcomes you can expect once the application is live for your company.
Single source of truth
Payroll, Expenses, Time Off, and Fleet all point at the same employee code.
Less duplicate entry
Bank details and wages entered once on the profile and contract are reused on every payslip.
Contract visibility
Running, expiring, and cancelled contracts are visible per department, not buried in files.
Company isolation
Each company workspace has its own employee data in its own database.
Department-locked access
Users can be restricted to the Human Resources department so employee data stays with HR.
Ready for the rest of ERPS
Employees appear as responsible persons, technicians, drivers, and approvers across other modules.
Works with the rest of your ERPS X workspace
Employee Management shares one database with every other application in your company workspace. No connectors, no exports — the same record everywhere.
Popular with
Employee Management — common questions
Is Employee Management a separate HR product?
How is attendance recorded?
What happens when an employee leaves?
Can I run HR for more than one company?
Who can see employee data?
Put every employee on one record
Start a 14-day trial, activate ERPS for your company, and add your first employees, contracts, and working times today.