One product master for stock, sales, purchasing, and the books
Create every item once — price, cost, unit of measure, taxes, barcode, vendors, routes, and the income, expense, and difference accounts it posts to. Sales, Purchase, Manufacturing, and POS all read the same record.
Built for
- Inventory & product managers — Own the catalog: categories, pricing, costs, units, and stock settings.
- Purchasing teams — Keep preferred vendors, purchase prices, lead times, and vendor taxes on the product itself.
- Sales teams — Quote from a catalog with correct prices, taxes, and delivery descriptions already filled in.
- Finance — Set income, expense, and difference accounts once so every movement posts correctly.
What Product Management does inside ERPS X
Products is the master data application for everything your company stocks, sells, buys, or builds. Each product record holds a Product ID, name, type, unit of measurement, Sales Price, Cost, customer and vendor taxes, an internal reference, a barcode, tags, and an image — plus flags for whether it can be sold and can be purchased.
The same record carries the operational settings other modules need: preferred vendors with their price, quantity, and delivery lead time; a control policy (bill on ordered or on received quantities); routes; a responsible user; weight and volume; customer lead time; and separate descriptions for receipts and delivery orders. Finance settings live here too: the income, expense, and difference accounts the product posts to.
Around the product master sit the related Inventory screens: Product Categories, Receipts and Deliveries transfers, Scrap Orders, and the Inventory Report, Product Moves, and Warehouse Analysis reports. Sales quotations, purchase quotations, manufacturing orders, and POS items all point back to the same product.
Inventory & product managers
Own the catalog: categories, pricing, costs, units, and stock settings.
Purchasing teams
Keep preferred vendors, purchase prices, lead times, and vendor taxes on the product itself.
Sales teams
Quote from a catalog with correct prices, taxes, and delivery descriptions already filled in.
Finance
Set income, expense, and difference accounts once so every movement posts correctly.
Everything Product Management gives your team
Each feature below is part of the application as it ships in your ERPS X workspace — no add-ons, no separate licences.
Complete product record
ID, name, type, UoM, sales price, cost, customer taxes, internal reference, barcode, tags, image, and notes on one form.
Product categories
Organize the catalog into categories you define, and report on stock and value by category.
Vendor lines
Add one or more vendors per product with their price, quantity, delivery lead, and vendor taxes for purchasing.
Control policy & routes
Choose whether vendor bills are controlled on ordered or received quantities, and set the routes a product follows.
Receipts & deliveries
Incoming and outgoing transfers per product with operation type, scheduled date, source document, and responsible user.
Accounts on the product
Income, expense, and difference accounts are set per product so Sales, Purchase, and Adjustments post to the right ledger.
A closer look at Product Management
The screens, records, and controls you will actually work with day to day.
Product master
- Product ID, name, type, and category
- Unit of measurement, weight (grams), and volume
- Sales price, cost, customer taxes, vendor taxes
- Barcode, internal reference, tags, image
- Can be sold / can be purchased flags
Operations settings
- Preferred vendors with price, quantity, and delivery lead
- Control policy: on ordered or on received quantities
- Routes and responsible user
- Customer lead time
- Descriptions for receipts and delivery orders
Stock & reporting
- On-hand quantity per product
- Receipts and Deliveries transfer lists
- Scrap Orders for write-offs
- Inventory Report, Product Moves, Warehouse Analysis
- Income, expense, and difference accounts for posting
The Product Management workflow
From first setup to daily use — the path your team follows inside the application.
Create categories
Set up Product Categories so the catalog is organized before items arrive.
Add the product
Enter ID, name, type, UoM, prices, taxes, barcode, and image. Mark it sellable and/or purchasable.
Set vendors and policy
Add preferred vendors with prices and lead times; choose the control policy and routes.
Map the accounts
Pick the income, expense, and difference accounts so every movement posts correctly.
Move stock
Record receipts and deliveries, adjust or scrap where needed, and watch Product Moves fill in.
Where teams use Product Management every day
Retailer building a catalog
Create items with barcode, price, and category once; POS sells them and ERPS tracks the stock.
Distributor with many vendors
Keep several vendors per product with their prices and lead times for faster purchase quotations.
Manufacturer managing components
Raw materials and finished goods share one master that Bills of Material and Manufacturing Orders reference.
Finance standardizing postings
Assign income and expense accounts per product group so revenue and COGS are consistent.
Warehouse receiving goods
Post a receipt transfer against a purchase source document and see on-hand stock rise.
Manager reviewing stock
Use Inventory Report and Warehouse Analysis to see quantities and value by product and category.
What changes when Product Management runs on ERPS X
Outcomes you can expect once the application is live for your company.
One source of truth
Sales, Purchase, Manufacturing, Accounting, and POS use the same product record.
Faster documents
Quotations and purchase orders pull price, tax, UoM, and descriptions from the product.
Consistent postings
Accounts set on the product mean every transaction lands in the right ledger.
Traceable movements
Product Moves shows each receipt, delivery, adjustment, and scrap behind today's on-hand figure.
Per-company catalogs
Each company workspace on ERPS X keeps its own products in its own database.
Controlled access
The Products application is granted per department and user, with edit rights separate from view.
Works with the rest of your ERPS X workspace
Product Management shares one database with every other application in your company workspace. No connectors, no exports — the same record everywhere.
Popular with
Product Management — common questions
What information does a product record hold?
Can a product have more than one vendor?
How is on-hand stock updated?
Where do I set which accounts a product posts to?
Do POS items and ERPS products share data?
Build the catalog once, use it everywhere
Start a 14-day trial, activate ERPS, and create your first products, categories, and receipts in your own company workspace.