Min, max, forecast, and to order — per product, per vendor
Set minimum and maximum quantities for each product, record the forecast and preferred vendor, and see how much to order against what is on hand. Replenishment gives purchasing a clear, product-by-product buying list.
Built for
- Inventory managers — Define how much of each product to hold and see which items need ordering now.
- Purchasing teams — Work from a to-order list with the preferred vendor already named.
- Retail & wholesale operators — Keep fast movers in stock without holding excess on slow lines.
- Owners & directors — See stock policy written down per product instead of living in someone's head.
What Replenishment does inside ERPS X
Replenishment turns stock policy into a list purchasing can act on. For each product you create a replenishment line with the current On Hand quantity, a Forecast, the Preferred Route, the Vendor you buy it from, and the Min Quantity and Max Quantity you want to hold. The To Order quantity is the result.
Because on-hand quantities come from the same company database that Receipts, Deliveries, Adjustments, and POS write to, the replenishment screen reflects real stock, not last week's export. Adjust the forecast when demand shifts and the to-order figure follows.
Replenishment lines and Demands from departments both flow into Purchase, where a request for quotation is raised against the preferred vendor. The result is a repeatable rhythm: check the list, raise the RFQ, receive the goods, and let on-hand quantities update.
Inventory managers
Define how much of each product to hold and see which items need ordering now.
Purchasing teams
Work from a to-order list with the preferred vendor already named.
Retail & wholesale operators
Keep fast movers in stock without holding excess on slow lines.
Owners & directors
See stock policy written down per product instead of living in someone's head.
Everything Replenishment gives your team
Each feature below is part of the application as it ships in your ERPS X workspace — no add-ons, no separate licences.
Min / max per product
Set the minimum you must not fall below and the maximum you want to hold for each product.
On hand on the line
The current on-hand quantity is shown next to the rule, read from the same stock the rest of ERPS uses.
Forecast field
Record expected demand for the period so the to-order quantity reflects what is coming, not just what is gone.
Preferred vendor
Name the vendor to buy from so Purchase can raise the request for quotation without looking it up.
Preferred route
Record how the product is normally replenished so the team follows the same path each time.
To order quantity
The quantity to buy, ready to carry into a purchase request for quotation.
A closer look at Replenishment
The screens, records, and controls you will actually work with day to day.
Replenishment line
- Product picker from the product master
- On Hand quantity from current stock
- Forecast quantity for the period
- Preferred Route
- Vendor from the Vendors list
Stock policy
- Min Quantity threshold
- Max Quantity ceiling
- To Order quantity per line
- Edit rules as demand changes
- One rule per product, per company workspace
Working with Purchase
- Raise a Request for Quotation against the preferred vendor
- Combine with department Demands in the same RFQ
- Receipts transfer updates on hand after delivery
- Purchase Dashboard and Purchase Analysis show the spend
- Access controlled by department and application
The Replenishment workflow
From first setup to daily use — the path your team follows inside the application.
Choose the product
Open New Inventory Replenishment and pick the product. On-hand quantity fills in.
Set the rule
Enter min quantity, max quantity, forecast, preferred route, and vendor.
Read the to-order figure
The line shows how much to buy to reach the level you want.
Raise the RFQ
In Purchase, create a request for quotation to the preferred vendor for that quantity.
Receive and repeat
Post the receipt transfer; on-hand rises and the replenishment line reflects the new position.
Where teams use Replenishment every day
Retail fast movers
Set a higher minimum on best sellers so the shelf never empties between deliveries.
Wholesale with long lead times
Use the forecast field to order ahead for vendors that take weeks to ship.
Manufacturer stocking components
Keep raw materials between min and max so Manufacturing Orders are not held up.
Seasonal ranges
Raise the forecast before the season and lower it after; to-order follows.
Several companies, one login
Each ERPS X company keeps its own replenishment rules in its own database.
Weekly purchasing review
Buyers open the list, pick lines with a to-order quantity, and raise RFQs in one sitting.
What changes when Replenishment runs on ERPS X
Outcomes you can expect once the application is live for your company.
Fewer stock-outs
A written minimum per product means low stock is visible before it becomes a lost sale.
Less excess
A maximum caps what you hold, keeping cash out of slow-moving inventory.
Faster purchasing
Vendor and quantity are already on the line when the RFQ is raised.
Real on-hand figures
The rule sits next to live stock from the same company database.
Connected to Purchase
Replenishment lines and Demands lead straight into requests for quotation.
Controlled access
Only users granted the Inventory applications for their department can edit rules.
Works with the rest of your ERPS X workspace
Replenishment shares one database with every other application in your company workspace. No connectors, no exports — the same record everywhere.
Popular with
Replenishment — common questions
What does a replenishment line contain?
Does Replenishment create purchase orders by itself?
Where does the on-hand quantity come from?
Can different companies have different rules?
How does this relate to Demands?
Put your stock policy in writing
Start a 14-day trial, activate ERPS for your company, and set min/max rules on the products that matter most.