From demand to request for quotation to receipt, in one department
Raise requests for quotation against vendors, pull in department demands, track ordered, received, and billed quantities per line, and receive goods against the source document. Vendor bills and payments post in Accounting.
Built for
- Purchasing teams — Raise RFQs, chase deadlines, and track what has been received and billed per line.
- Department heads — Approve purchase quotations and see demands from your team turn into orders.
- Warehouse staff — Receive goods against the purchase source document so stock and the order agree.
- Finance — Match vendor bills to received quantities and post payments from Accounting.
What Purchase & Procurement does inside ERPS X
Purchase is the buying application inside the ERPS Inventory department. A Request for Quotation names the vendor, a vendor reference, an Order Deadline, a Receipt Date, the purchasing department, a Purchase Representative, Payment Terms, a source document, and your terms and conditions. You can send it for approval before it goes out.
Each line records the product, unit of measure, Quantity, Received Quantity, Billed Quantity, unit price, discount, tax, subtotal, and Expected Arrival. That means one document tells you what was ordered, what has arrived, and what has been invoiced. Department Demands can be selected straight into an RFQ so requests from the floor become purchases without re-typing.
Goods arrive through a Receipts transfer that references the purchase as its source document, updating on-hand stock. Vendor bills and vendor payments are recorded in Accounting, posting to payables and the product's expense or inventory accounts. The Purchase Dashboard and Purchase Analysis reports show the spend.
Purchasing teams
Raise RFQs, chase deadlines, and track what has been received and billed per line.
Department heads
Approve purchase quotations and see demands from your team turn into orders.
Warehouse staff
Receive goods against the purchase source document so stock and the order agree.
Finance
Match vendor bills to received quantities and post payments from Accounting.
Everything Purchase & Procurement gives your team
Each feature below is part of the application as it ships in your ERPS X workspace — no add-ons, no separate licences.
Request for Quotation
Vendor, vendor reference, order deadline, receipt date, department, representative, payment terms, and terms & conditions on one document.
Send for approval
Flag a quotation for approval before it is sent, so spending is reviewed by the right person.
Demand-linked lines
Select a department demand and its product lines are pulled into the RFQ.
Ordered, received, billed
Every line tracks quantity ordered, received, and billed alongside price, discount, tax, and expected arrival.
Receipts against source
Receipt transfers reference the purchase document and raise on-hand stock when goods arrive.
Purchase dashboards
Purchase Dashboard and Purchase Analysis report on spend by vendor, product, and period.
A closer look at Purchase & Procurement
The screens, records, and controls you will actually work with day to day.
Quotation header
- Vendor and Vendor Reference
- Order Deadline and Receipt Date
- Quotation Type and Department
- Purchase Representative and Source Document
- Payment Terms, terms and conditions, approval flag
Quotation lines
- Product and UOM from the product master
- Quantity, Received Quantity, Billed Quantity
- Unit Price, Discount, Tax, Subtotal
- Expected Arrival per line
- Lines pulled from a selected Demand
Receiving & reporting
- Purchase Products list for buyable items
- Receipts transfer with source document and responsible user
- Vendor bills and vendor payments in Accounting
- Purchase Dashboard and Purchase Analysis
- Access by department, application, and edit rights
The Purchase & Procurement workflow
From first setup to daily use — the path your team follows inside the application.
Collect the need
Start from a department Demand or a Replenishment to-order quantity.
Raise the RFQ
Create a Request for Quotation: vendor, deadline, receipt date, payment terms, and lines.
Approve and send
Send the quotation for approval if required, then confirm it with the vendor.
Receive the goods
Post a Receipts transfer against the purchase; received quantity and on-hand stock update.
Bill and pay
Record the vendor bill and payment in Accounting; billed quantity closes the loop.
Where teams use Purchase & Procurement every day
Distributor restocking
Turn Replenishment to-order quantities into RFQs to preferred vendors each week.
Manufacturer buying components
Purchase raw materials with expected arrival dates that line up with Manufacturing Orders.
Department requests
An employee raises a Demand; purchasing selects it into an RFQ without re-keying products.
Retailer receiving deliveries
Post receipts against the order and compare received to ordered before the vendor bill arrives.
Approval before spend
Larger quotations are sent for approval before they reach the vendor.
Quarterly spend review
Purchase Analysis shows what was bought, from whom, and for how much.
What changes when Purchase & Procurement runs on ERPS X
Outcomes you can expect once the application is live for your company.
One document, whole story
Ordered, received, and billed quantities live on the same line.
Less re-typing
Demands and product vendor lines pre-fill the RFQ.
Reviewed spend
Send-for-approval keeps purchasing decisions visible.
Stock and books connected
Receipts raise stock; vendor bills and payments post in Accounting.
Per-company purchasing
Each ERPS X company keeps its own vendors, quotations, and receipts.
Controlled access
The Purchase application is granted per department, with edit rights separate from view.
Works with the rest of your ERPS X workspace
Purchase & Procurement shares one database with every other application in your company workspace. No connectors, no exports — the same record everywhere.
Popular with
Purchase & Procurement — common questions
What is on a Request for Quotation?
Can I create an RFQ from a Demand?
How are goods received?
Where are vendor bills and payments recorded?
Who can raise purchase quotations?
Buy with the whole picture in front of you
Start a 14-day trial, activate ERPS for your company, and raise your first request for quotation from the Inventory menu.