Every vehicle, contract, and service in one register
Vehicles with their drivers and values, the contracts that keep them on the road, and every service, repair, and oil change logged with odometer and cost — rolled up into a fleet cost report per company.
Built for
- Fleet & HR managers — Keep the register current, assign drivers, and know which contracts expire when.
- Drivers & employees — Appear on the vehicle they drive, the contracts that cover it, and the services they took it in for.
- Finance — See recurring contract costs and service spend per vehicle in one report.
- Owners & directors — Decide on renewals, downgrades, and sales with purchase, residual, and running costs side by side.
What Fleet Management does inside ERPS X
Fleet Management is the vehicle application of the Human Resources department in ERPS X ERPS. The vehicle register holds model, license plate, chassis number, model year, color, transmission, fuel type, horsepower and horsepower taxation, CO2 emission, catalog, purchase, and residual values, location, tags, and notes. Each vehicle is assigned a driver and a fleet manager from your employees, with an assignment date and first contract date.
Fleet contracts record the agreements behind each vehicle — leasing, insurance, or maintenance — with the vendor, type, reference, start, expiration, and invoice dates, activation cost, recurring cost and frequency (daily, weekly, monthly, yearly), included services, and terms. Fleet services log every Service, Oil Change, Repairing, or Cleaning event with date, odometer value, vendor, driver, and cost.
Vehicle status moves through New → To Order → Registered → Downgraded → Sold Out, and the Fleet Costs report totals contract and service spend so the running cost of the fleet is a number, not an estimate. Vendors are the same vendor records used by Purchase.
Fleet & HR managers
Keep the register current, assign drivers, and know which contracts expire when.
Drivers & employees
Appear on the vehicle they drive, the contracts that cover it, and the services they took it in for.
Finance
See recurring contract costs and service spend per vehicle in one report.
Owners & directors
Decide on renewals, downgrades, and sales with purchase, residual, and running costs side by side.
Everything Fleet Management gives your team
Each feature below is part of the application as it ships in your ERPS X workspace — no add-ons, no separate licences.
Vehicle register
Model, plate, chassis, model year, color, transmission, fuel type, horsepower, CO2, values, location, tags, and notes.
Driver & fleet manager
Assign an employee as driver and another as fleet manager, with assignment and first contract dates.
Fleet contracts
Vendor, type, reference, dates, activation cost, recurring cost with frequency, included services, and terms per vehicle.
Service log
Service, Oil Change, Repairing, or Cleaning with date, odometer reading, vendor, driver, cost, and notes.
Vehicle status
New, To Order, Registered, Downgraded, and Sold Out — change status directly from the vehicle list.
Fleet costs report
Fleet Total Cost combines contract and service spend so cost per vehicle and for the fleet is visible.
A closer look at Fleet Management
The screens, records, and controls you will actually work with day to day.
Vehicle data
- License plate, chassis number, model, model year, color
- Transmission (Auto / Manual) and fuel type (Petrol / Diesel / CNG / LPG)
- Horsepower, horsepower taxation, CO2 emission and standard
- Catalog value, purchase value, residual value
- Mobility card, location, tags, notes
Contracts
- Contract type, reference, vendor, and responsible
- Start, expiration, and invoice dates
- Activation cost and recurring cost
- Frequency: Daily, Weekly, Monthly, Yearly
- Included services and terms and conditions
Services & reporting
- Service types: Service, Oil Change, Repairing, Cleaning
- Odometer value and cost per service
- Vendor and driver on each service line
- Vehicle status change from the list
- Fleet Costs report per company
The Fleet Management workflow
From first setup to daily use — the path your team follows inside the application.
Register the vehicle
Enter identification, technical details, and values. Assign a driver and fleet manager.
Add contracts
Record leasing, insurance, or maintenance contracts with vendor, dates, and recurring cost.
Log services
Each service, oil change, repair, or cleaning is logged with odometer, vendor, and cost.
Update status
Move the vehicle from New to Registered, and later to Downgraded or Sold Out.
Review costs
Run the Fleet Costs report to see contract and service spend per vehicle and in total.
Where teams use Fleet Management every day
Distributor with delivery vans
Every van has a driver, a lease contract with monthly cost, and a full service history by odometer.
Company cars for managers
Assignment dates and drivers recorded; insurance contracts tracked to expiration.
Construction firm with site vehicles
Repairs logged per vehicle with vendor and cost feed the fleet cost total.
Retail chain with branch transport
One register per company workspace, each with its own vehicles and contracts.
Replacing aging vehicles
Purchase value, residual value, and accumulated service cost inform the Downgraded or Sold Out decision.
Annual fleet budget
Recurring contract costs plus last year's services give a defensible number for next year.
What changes when Fleet Management runs on ERPS X
Outcomes you can expect once the application is live for your company.
Complete vehicle file
Identification, values, driver, contracts, and services on one record.
Expirations in view
Contract expiration and invoice dates are on the contract, not in someone's calendar.
Cost you can trace
Fleet Total Cost drills to the contract or service line that produced it.
Same employees and vendors
Drivers come from Employee Management; vendors are shared with Purchase.
Company isolation
Fleet data stays in the company workspace and database it belongs to.
Controlled access
Department-level access keeps the register with HR and fleet staff.
Works with the rest of your ERPS X workspace
Fleet Management shares one database with every other application in your company workspace. No connectors, no exports — the same record everywhere.
Popular with
Fleet Management — common questions
Is Fleet a separate product?
What can a fleet contract represent?
Which services can I log?
Does Fleet track fuel fill-ups or live vehicle location?
How is fleet cost reported?
Know what every vehicle really costs
Start a 14-day trial, activate ERPS for your company, and register your first vehicle with its driver and contracts.