The administration behind every Education institution, in one workspace
ERPS X runs the business side of a school, college, or training centre: fee invoicing, staff payroll and time off, purchasing and supplies, fleet and equipment registers, expenses, and double-entry Accounting — with POS for the campus shop or canteen.
How ERPS X works for Education
An institution teaches in the classroom and runs a business in the office. ERPS X is for the office. It is not a learning platform or a gradebook; it is the back office where fees are invoiced, staff are paid, supplies are bought, vehicles and equipment are registered, and the accounts are kept — inside one company workspace on your own .erpsx.com domain.
Students or parents are recorded as Customers, and each fee bill is an Invoice. Teaching and non-teaching staff live in Employees; Payroll runs their pay, Time Off tracks their leave, and Recruitment handles hiring. Purchase and Vendors capture stationery, lab supplies, uniforms, and books into Inventory; Fleet registers the buses and Equipments the labs and IT. Expenses take utilities and maintenance.
Every invoice, payroll run, purchase, and paid expense posts a journal to Accounting, so the board reads a trial balance and P&L built from the office's own records. A campus bookshop or canteen adds POS, and its sales post to the same accounts. Run several campuses as separate companies under one login, each with its own books.
Schools
Fee invoices per family, staff payroll, buses in Fleet, and supplies in Inventory.
Colleges & universities
A company per faculty or campus with its own books; one login for the registrar.
Training centres & academies
Course fees invoiced from Sale Quotations and Orders; trainers on Payroll.
Coaching & tutoring centres
Small teams: invoicing, expenses, and Accounting without a finance department.
Vocational & technical institutes
Workshop tools in Equipments, consumables in Inventory, purchases against Vendors.
Campus shops & canteens
POS for uniforms, books, and meals; sales post to the institution's Accounting.
One workspace, the products your operation needs
Every company on ERPS X gets its own domain and databases. Activate the products below on your plan; they share the same customers, items, and accounts.
The administration office
Customers and Invoicing for fees; Employees, Payroll, Time Off, Recruitment; Purchase, Inventory, Fleet, Equipments, Expenses, and Accounting.
The campus counter
Bookshop, uniform store, or canteen sales with returns and payments. Journals post to the same company Accounting.
What slows Education businesses down
Fees tracked in spreadsheets
Who has paid, who is due, and how much is outstanding is rebuilt by hand every term.
Payroll outside the books
Salaries for teaching and support staff are calculated in one file and posted to accounts in another.
Supplies with no stock record
Stationery, lab consumables, and uniforms are bought repeatedly because nobody knows what is on the shelf.
Buses and labs unregistered
Vehicles and equipment exist on paper receipts, not in a register that says what the institution owns.
Expenses paid, never recorded
Utilities, repairs, and events are paid from petty cash and lost to the P&L.
Second campus, second system
A new branch means another set of files and a year-end reconciliation nobody enjoys.
Features built for Education
Fee invoices per family
Record students or parents as Customers and issue each fee bill from Invoicing.
HR that posts to accounts
Employees, Payroll, Time Off, and Recruitment in one department; pay runs post journals to Accounting.
Supplies in Inventory
Products, Purchase, Vendors, and Replenishment for stationery, lab stock, uniforms, and books.
Fleet and Equipments registers
Buses in Fleet, labs and IT in Equipments, with Maintenance records against each.
Every expense recorded
Expenses with categories and paid status, posting to Accounting when paid.
A company per campus
Each campus gets its own workspace, domain, and books; the registrar switches from one login.
A day in Education on ERPS X
How work moves through your company — from the first customer interaction to closed books.
Set up the office
Add staff in Employees, students or parents in Customers, and suppliers in Vendors.
Invoice the term
Issue fee invoices from Invoicing; payments received post to Accounting.
Buy and stock
Record purchases of stationery, lab supplies, and uniforms; Replenishment flags what is low.
Run payroll
Payroll pays teaching and support staff; Time Off records leave; the journal posts to accounts.
Report to the board
Expenses are marked paid and the trial balance and P&L in Accounting show the term's result.
The ERPS X applications behind Education
Open any application to see exactly what it does. All of them live inside the same company workspace.
What Education teams gain
Fees, payroll, and books agree
One invoice, one pay run, one journal — nothing re-entered.
Outstanding fees visible
Invoices and payments live in Accounting, not a spreadsheet rebuilt each term.
Department-locked users
The bursar sees Finance; HR sees Payroll; the storekeeper sees Inventory.
Know what you own
Fleet and Equipments registers replace a folder of receipts.
A company per campus
Separate books per branch, one login for the group.
Nothing to install
Cloud workspace on your own subdomain; open it from any office.
ERPS X for Education — common questions
Is ERPS X a student information or learning system?
How do we invoice fees?
Can teaching staff be kept out of finance?
How do we run several campuses?
campus.erpsx.com workspace and databases with its own Accounting. Switch between them from one login.Does the campus shop need a separate system?
Put your institution's office on ERPS X
Start a 14-day trial, set up your company, and issue your first fee invoice from a workspace that keeps the books itself.